Every employee working in a company is expected to seek permission before they are allowed to leave the office for some time. It is the ideal thing to do when planning to go for an event or program. Leaving the office without permission can affect production and the parties connected to a business or organization. This is why it's necessary to ask for permission from a superior before taking such a step.
In this guide, we will show you several rules for the writing of a permission letter.
A permission letter is a formal document that is written by an individual to inform a superior about their plans to be absent from work for a short period. These plans can include attending special events, going on vacation, traveling for medical checkups, or several other activities. Writing a letter to ask for permission a few days or weeks before a planned trip will help prevent you from inconveniencing people that might get affected by your absence.
To get a permission letter approved, it has to be addressed to a higher authority.
Writing a letter of permission can be quite easy if you understand the steps involved. The guide below will help you learn the tone and format of a permission letter.
Here are steps you need to follow when writing a permission letter;
Here are several examples of Asking for Permission Letter samples and templates;
One of the major reasons why people write request letters for permission is to travel for personal trips. It could be to go visit a friend or family member or even travel to attend special events. Here is a good example of how to draft a letter.
Sample Asking Permission Letter to Travel
[Name of Company]
Date: 5th October 2020
[Name of Company]
Dear Mrs. Gray,
I'm writing this letter to ask for permission to travel for my daughter's convocation ceremony. My daughter completed her bachelor's degree in [Course of Study], and her convocation party will be coming up at the end of the month. Her school is in a different state, which means I will need your permission to travel for few days just to celebrate with her.
My daughter means the whole world to me, and I can't stand missing such a glorious day in her life. Without your permission, I will not be allowed to leave the office. Kindly permit me to take 3-5 days off work, starting from [Date] to [Date]. I will be back at work on [Date].
I have put plans in place for a colleague of mine, whose name is [Name of Colleague] to cover up for me while I am away. He is more than capable to do a good job in my position during this period. Kindly approve my request to travel for this program.
Thank you for your understanding.
Conducting research requires putting in a lot of effort and resources. It can also be time-consuming. So, there's a need to set out a period when you can focus on the factors that will help you wrap up the research work. This is why a request for permission to complete research work is necessary.
Sample Asking Permission Letter for Research
3286 Gore Street, Collins Center NY 1403
Date: 7th April 2020
Dr. George Nowak,
Head of Research Department,
[Name of Institution]
SUBJECT: REQUEST FOR PERMISSION TO CONDUCT RESEARCH
Dear Dr. George Nowak,
I am writing this letter to seek permission to conduct research at your research institute located in [City/State]. I am a student of [Name of Institution], and I am studying [Course of Study]. As a part of my studies, I need to conduct research on [Case Study].
I will also need some students from the institute to volunteer to fill a 3-page questionnaire. They don't have to provide their personal information, as it will be filled anonymously, which is a major part of the study I am carrying out. No student will be forced to fill the questionnaire.
This research will be conducted professionally and no cost will be inquired by the institution during and after the study. I will be glad if my request to conduct research is granted. Thanks.
A leave period is a time when people take a break from work. Most companies allow their staff and workers to take a leave from work twice a year, and it mostly runs between 7-31 days. When requesting to take a leave from work, it is important to tell your superior what you plan to do while you're on leave.
Sample Asking Permission Letter for Leave
616 Berry Street, Colorado Springs CO 80904
Date: 22nd June 2019
4040 Victoria Court, Ohio OH 44683
Head of Department, Data Science
Subject: PERMISSION REQUEST LETTER FOR LEAVE
My name is Anthony Reiser, working as a Data Analyst in the department of Data Science. I am writing this letter to you to request permission to go on 7-days leave. I am requesting to go on this leave at this time because I have an important wedding ceremony to attend in another state, which means I will have to travel out of the city for few days.
I have plans to clear all the pending tasks on my desk before going on leave. I will also have a colleague cover up for me while I am away, to ensure that my absence does not affect the project we are currently working on in the department.
I will be glad to receive a positive response from you. Thank you.
It is important to seek permission before using a venue for a meeting or program. Special venues are used to host sporting events, professional conferences, meetings, wedding ceremonies, and many more. So, before going ahead to fix a date for your event, you need to request permission to use such a venue.
Sample Asking Permission Letter to Use a Venue
4790 Doe Meadow Drive, Washington MD 20005
Date: 8th March 2020
3630 Rocket Drive, Minneapolis MN 55406
Dear Maria West,
I am writing this letter to request permission to use your school's sports center to host a sporting event. I have plans to host a high school basketball competition for students of grade [Grade Number] on the 13th of April. I will like to know in advance if I may use the center.
If it is possible, I will like to have access to the sports center 24 hours before the main event to prepare for the competition. The students participating will be glad to have the opportunity to play in your state-of-the-art sports center. The basketball competition is scheduled to start at 10 am and some students will need to have light training at the center a day before.
The basketball competition should end by 3 pm, leaving enough time for cleaning the center for the next team to use. Looking forward to receiving a positive response. Thank you.
Permission letters can be written as informal or formal letters. It is a letter addressed to a higher authority to request permission to take certain actions. This higher authority could be your boss at work, your parents, or a regulatory body who has the right to grant such permission. Ensure the letter is free of any form of punctuation or grammatical errors.
Adopt a formal style of writing by stating your reason clearly and not deviating from the subject. All details provided in the letter must be genuine and accurate. Details such as name, address, and contact information. Do not lie about your mission when requesting permission. If you do that, you stand the risk of the letter not getting approved.
Furthermore, ensure you use the proper salutation and address the letter to the appropriate recipient. If you follow the guide and samples provided, you won't have any issues.
We have provided several samples and templates that will be of help if you need to write a permission letter. Feel free to download and edit the templates provided.